Receptionist
Scope and Purpose:
- To welcome visitors and clients, receive and route telephone calls and provide administration support in the office.
- To deal with queries from the public and customers.
Key Result Areas & Responsibilities:
- Welcome visitors to the office, assist them in making appointments, assure their comfort and direct them to the proper staff or service
- Deal with enquiries from the public, staff and pass messages on to other members of staff
- Answer telephones; screen and forward calls and /or record and forward messages accurately
- Receive, sort, distribute and dispatch mails and couriers within the office; file correspondence and other materials as required
- Verifying courier invoices & forwarding to Finance Department
- Maintain hard copy and electronic filing system of visitors
- Order supplies related to office stationeries, pantry and coffee machine and maintain stocks and records
- Business travel administration – maintain and update the records of business trips of staff, distribute BTA forms to concerned staff and provide an overview of employees’ presence status by means of ‘Staff Notifications’
- Checking FCO Advice for all Business Travels and take necessary steps
- Arrange meetings, book and prepare Conference rooms and arrange hospitality
- Make arrangements for monthly birthday parties
- General administrative and clerical support
- Distribution of Invoices – Downloaded from the LES site (intranet)
- Distribution of Etisalat Bills
HR Support
- Assist the HR Team with the following tasks:
- Prepare the new-joiner starter kit such as stationeries, laptop, ID, access card, network access, and that workstation is in place
- Keeping up to date employee record electronically to ensure accurate information
- Maintain Employee Tracker for new-hires, leavers, leave management, digital and physical files
- Updating Personnel files
- Recruitment (arranging interviews, conference rooms etc.)
- Checking FCO advice for all business travels and taking necessary actions
- Annual Air Ticket Encashment Payment
Job Requirements:
- Bachelor’s degree from a reputed university.
- One-three years relevant experience.
- Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.
- Good verbal and written communication skills
- Knowledge of administrative and clerical procedures
- Customer service orientation
$$ We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination and harassment, in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability and sexual orientation.
$$ HR Team Dubai $$ careers-dxb@gi-de.com $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=24576&career_ns=job_application