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Logistics Coordinator

Location:  Johannesburg
Stellen-ID:  12670

When it comes to digital, physical or electronic payments, the whole world trusts Giesecke+Devrient. Now you too can discover your passion for the world of payment systems. G+D Currency Technology is a globally active high-tech company headquartered in Munich, Germany. As a trusted partner of central banks and the entire currency industry, we increase security and efficiency in cash circulation. Our 160 years of experience – combined with new, digital solutions – makes us the world market leader in Advanced Currency Management. As part of the G+D Group, we offer a wide range of development opportunities in an international, family-owned company, with more than 11,000 employees worldwide. We are convinced that the key to success is in the diversity of our employees. That’s why it depends on you personally – let’s shape the future of currencies together!

Giesecke Devrient Job Description Header Picture


Location: Rosebank Johannesburg
Department: Logistics

 

Reporting to:  Logistics Specialist

                               

Job Summary Statement: The candidate will be responsible for organising efficient and timely transportation of our cargo from the various suppliers,

to either the warehouse or customer sites. A successful Logistics Coordinator should be able to ensure cost effective supply chain operations and be able

to promptly resolve distribution issues and have strong negotiation skills.

 

KEY PERFORMANCE AREAS (DUTIES & RESPONSIBILITIES)

 

EXPORT SHIPMENTS MANAGEMENT:

  • Coordinate with the warehouse the dispatch of exports, and arrange with freight forwarders to collect cargo
  • Source freight estimates from freight forwarders and negotiate rates to save costs
  • Manage shipping schedules and costs of exports to meet customer requirements
  • Prepare shipping documents and share with the warehouse and freight forwarders
  • Coordinate customs clearance with the customer’s clearing agents to avoid any delivery delays in the destination countries
  • Prepare an in-transit report and share with the Service Department
  • Track and manage status of shipments, and troubleshoot out of service level agreement deliveries
  • Ensure PODs are shared with the Finance and Order Management team for customer invoicing

 

IMPORT SHIPMENTS MANAGEMENT:

  • Communicate with suppliers and plan the collection of cargo being delivered to the warehouse (GDZACT)
  • Negotiate freight rates with the foreign freight forwarders offices
  • Plan the shipping schedules according to the fulfilment of customer orders, and the urgency thereof
  • Share shipping documents with the local freight forwarder offices
  • Ensure pre-clearance or timely customs clearance of cargo to avoid delivery delays to the warehouse
  • Share shipping documents with the warehouse to allow goods receipt on delivery
  • Ensure regulatory documents (i.e., NRCS LOA, ITAC permits for repairs, etc) are in place
  • Share shipping documents pack and POD with Finance for supplier invoice payment

 

DOMESTIC SHIPMENTS MANAGEMENT:

  • Coordinate with the warehouse the daily dispatch of local deliveries to customers
  • Ensure local transporter collects daily dispatches on time for delivery to customers
  • Plan and coordinate the delivery and invoicing of project based cargo to various customer sites
  • Ensure PODs are with Finance, Order Management, and the Inside Sales Management for customer invoicing

 

TRANSHIPMENT AND CROSS-TRADE SHIPMENTS MANAGEMENT:

  • Coordinate the collection of cargo with the Project Management or Inside Sales Management teams from the suppliers
  • Source freight estimates from freight forwarders, and make recommendations to the Project Management and Inside Sales Management teams
  • Plan and arrange collection from suppliers and delivery to project sites with the nominated freight forwarders
  • Align with Project Management on any delivery requirements
  • Coordinate customs clearance with the customer’s clearing agents to avoid any delivery delays in the destination countries
  • Manage any anomalies and inform the Project Management team to manage customer expectations
  • Ensure PODs are shared with the Project Management and Inside Sales Management team for customer invoicing

 

ADMINISTRATION MANAGEMENT:

  • Ensure all export, imports, domestic, and transhipment / cross-trade shipments are captured on the tracking sheet (s)
  • Update the tracking sheet (s), and provide a status update to the various stakeholders (i.e. Warehouse & Order Management for imports, Project Management for cross-trade, etc)
  • Save all shipping documents on the shared drive
  • Ensure all estimates are saved on the shared drive
  • Source freight forwarder invoices and supporting documents, and save them on the shared drive
  • Prepare and manage all required departmental reporting

 

CUSTOMER RELATIONSHIP MANAGEMENT:

  • Reply timeously to emails, and provide status updates
  • Process requests according to instructions, and communicate any deviations ahead of time

 

BASIC REQUIREMENTS

  • Must be fluent in English (Both written and spoken)
  • Must have valid passport and drives license

 

ACADEMIC QUALIFICATIONS:

  • Preferably an Import / Export/ supply chain or Logistics Degree or Diploma
  • Matric /National qualification (certificate) in stores/warehousing is preferred

 

EXPERIENCE:  

  • 5 years’ experience within an Imports and exports environment (with a strong understanding of customs clearance procedures)
  • Knowledge and understanding of shipping and customs procedures within the SADC region
  • Essential to have experience in dealing with customers at multiple levels
  • Must be able to work unsupervised and with a sense of urgency
  • Extensive knowledge on SAP (PTP, IM)
  • Intermediate to advanced level experience on the Microsoft suite

 

KNOWLEDGE, SKILL & ABILITIES:

  • Strong communication and open personality
  • Takes initiative and 'think out of the box
  • Act with integrity and professionalism.
  • Following instructions & procedures.
  • Adhering to principles and values (Trustworthy, reliable and responsible).
  • Cope with pressure.
  • Good administrative skills.
  • Be able to work in a team as well as independently.
  • Accuracy and attentiveness to detail.
  • Ability to excel and exceed customer expectations in a pressurised production driven environment

 

Are you interested in taking the next step in your career?

 

Please send your application to our Recruiting-System, no e-email application will be accepted.

 

We look forward to your application and please do let us know if you have any questions regarding the opportunity.

 

Thank you and we hope you can be part of our growing team!

 

Your HR Generalist: Keneiloe Mathibe

Tel: 011 309 4947

 

Diversity and inclusion are a central part of Giesecke and Devrient Currency Technology South Africa (Pty) Ltd's highest values. We believe a diverse workforce allows us to match our

strategic growth ambitions and drive inclusion across the business and communities we operate on.  Our commitment to diversity, is linked to our  company mission of ‘creating confidence’,

which is essential in shaping and creating the organisation, serving all people, respectfully, connected to our business. We recognise that everyone is different and that attracting, developing

and retaining our employees will create a sustainable working environment which is essential to our success.

 

We are looking forward to receiving your application!

Giesecke+Devrient Currency Technology South Africa
Oxford Parks, 3rd Floor, 8 Parks Boulevard Buildin
www.gi-de.com
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