Objective of the Position

As Executive Assistant to the Head of BaSO, you play a central role in providing organizational, operational, and communicative support. You act as an interface between the department head, direct reports, and relevant peers, significantly contributing to relieving the leadership team.

Your Responsibilities

• Conducting reviews as a classic quality gate for presentations and information
• Preparing, organizing, and following up on meetings and presentations
• Validating status reports (e.g., PRC)
• Coordinating and managing special projects and non-operational initiatives (e.g., AI, BidXtract, E-Invoicing, implementation of offer list)
• Ensuring governance and quality in proposals and project execution (e.g., documentation in risk assessment)
• Document management in compliance with the defined filing structure
• Supporting the implementation of business processes
• Escalating critical deviations
• Performing and reviewing commercial calculations and costings

Your Profile

Professional Qualifications

• Completed university degree (e.g., in economics, law) or commercial training with relevant professional experience
• Several years of professional experience, ideally in consulting, project management, sales, or in the commercial department of an international company
• Excellent knowledge of MS Office, especially PowerPoint and Excel

Personal Competencies

• Strong communication and organizational skills
• Analytical thinking and strategic understanding
• High level of personal responsibility, resilience, and flexibility
• Hands-on mentality and team spirit
• Excellent organizational and time management skills
• Ability to manage multiple priorities and meet deadlines
• Strong analytical skills
• Excellent language skills in German and English (C1 level in spoken and written form)

$$ We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination and harassment, in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability and sexual orientation. 

 $$ Hannah Distler $$ career@gi-de.com $$ $$ $$ https://career5.successfactors.eu/career?company=gieseckede&career_job_req_id=26070&career_ns=job_application