Administrative Assistant Veridos

Job Summary

This position primarily supports and  is responsible to provide administrative and clerical services to the Veridos Canada Sales leadership team in order to ensure their effective and efficient operation. This position support activities for the President/Managing Director, the Sales Director and Head of Accounting as required. The successful candidate must have a proven track record of successful experience working in a fast-paced, dynamic environment where a high degree of professionalism confidentiality and flexibility are required. Excellent organizational and communication skills as well as a professional image and demeanor are key requirements of this role. 

The successful candidate is a proactive perfomer that demonstrates excellent initiative and judgement on a regular basis. The ability to deal with changing and competing priorities is a must. The role may require the need to work irregular hours and do some travel.

Primary Responsibilities

• Provide secretarial and administrative/coordination support services to the sales leaders
• Assist in preparing and or coordination of various types of correspondence and or activities including: incoming/outgoing mail, memos, reporting, call backs, schedules, change requests and or issues
• Coordinate the timely receipt of, and consolidation of, regional weekly and monthly reports. 
• Completion of expense reports for sales leaders 
• Manage President/Managing Director and Director’s travel requirements based on our existing policies and practices, including arranging travel and limo service;  ensuring mobile phone and computer access ; preparing  itinerary, trip file and supplies as required, complete travel expense forms and reconcile all associated expenses ensuring back up is always provided 
• Meeting planning : including everything from identifying the venue, meeting room, location, sending out invitations, equipment (AV, Screen, Over Head projector), catering and hotel bookings for travelling participants 
• Meet and greet visitors, completing all necessary documentation
• Confidentiality - assure discreet handling of all business activities

Qualifications, Experience and Educational Requirements

Work Experience:

• 3-5 years related work experience as an Administrative Assistant to a busy leader

Skills and Competencies:

• Exceptional verbal and written communication and presentation skills
• Advanced computer knowledge ( Microsoft Suite ) is required , Intermediate to Advanced Excel skills 
• Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
• Ability to multi-task, organize, and prioritize with attention to detail 
• Self-motivated team player with ability to interact in a collaborative manner 
• Demonstrated ability to work well under pressure in meeting tight deadlines in a fast-paced environment
• Experience with SharePoint is an asset
• Have excellent knowledge of general office procedures, organizational skills, ability to 
• multitask, problem solve and demonstrate initiative 
• Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information

Education:

• Successfully completed post-secondary education in the area of office management, business administration or a related field 

Working Conditions

• May be required to sit for long periods of time at a PC/workstation
• Some travel may be required

Additional Information

*This job description is not intended to be all inclusive.  The candidate hired will also perform otherreasonable related business duties as assigned by the supervisor.  The company reserves the right to revise or change job duties as needed.  This job description does not constitute a written or implied contract of employment.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.

Please note:  Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates.
 

Veridos Canada Ltd. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at jointheteam@veridos.com