Share this Job

Administrative Assistant Veridos

Location:  Richmond Hill
Stellen-ID:  17301
Business Sector:  Veridos Canada Ltd.

Veridos handles innovative, large-scale projects every day. Whether it’s transferring 40,000 handwritten pages to a centralized population register, establishing a nationwide IT and data capture infrastructure, or issuing a country’s first standardized national smart ID cards – the experts at Veridos can expect to be regularly involved in interesting, ground-breaking and large-scale projects such as These.

Do you want to support our mission to provide governments around the world with the best identity solutions for their citizens? Would you like to do your bit to make the world a little safer for everyone?

Veridos is a valued and trusted partner of governments and regional authorities all over the world – we already count more than 70 countries among our clients. In addition to our headquarters in Berlin and offices in Munich, Veridos also has representatives around the world, including the United States, Canada, Mexico, Singapore, and the United Arab Emirates. We currently employ around 400 people worldwide.

Our very international team includes people from a variety of academic and professional backgrounds and many different countries. Collectively, we speak more than 10 different languages.

Job Summary


This position primarily supports and  is responsible to provide administrative and clerical services to the Veridos Canada Sales leadership team in order to ensure their effective and efficient operation. This position support activities for the President/Managing Director, the Sales Director and Head of Accounting as required. The successful candidate must have a proven track record of successful experience working in a fast-paced, dynamic environment where a high degree of professionalism confidentiality and flexibility are required. Excellent organizational and communication skills as well as a professional image and demeanor are key requirements of this role. 

The successful candidate is a proactive perfomer that demonstrates excellent initiative and judgement on a regular basis. The ability to deal with changing and competing priorities is a must. The role may require the need to work irregular hours and do some travel.


Primary Responsibilities


  • Provide secretarial and administrative/coordination support services to the sales leaders
  • Assist in preparing and or coordination of various types of correspondence and or activities including: incoming/outgoing mail, memos, reporting, call backs, schedules, change requests and or issues
  • Coordinate the timely receipt of, and consolidation of, regional weekly and monthly reports. 
  • Completion of expense reports for sales leaders 
  • Manage President/Managing Director and Director’s travel requirements based on our existing policies and practices, including arranging travel and limo service;  ensuring mobile phone and computer access ; preparing  itinerary, trip file and supplies as required, complete travel expense forms and reconcile all associated expenses ensuring back up is always provided 
  • Meeting planning : including everything from identifying the venue, meeting room, location, sending out invitations, equipment (AV, Screen, Over Head projector), catering and hotel bookings for travelling participants 
  • Meet and greet visitors, completing all necessary documentation
  • Confidentiality - assure discreet handling of all business activities

Qualifications, Experience and Educational Requirements


Work Experience:

  • 3-5 years related work experience as an Administrative Assistant to a busy leader

Skills and Competencies:

  • Exceptional verbal and written communication and presentation skills
  • Advanced computer knowledge ( Microsoft Suite ) is required , Intermediate to Advanced Excel skills 
  • Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
  • Ability to multi-task, organize, and prioritize with attention to detail 
  • Self-motivated team player with ability to interact in a collaborative manner 
  • Demonstrated ability to work well under pressure in meeting tight deadlines in a fast-paced environment
  • Experience with SharePoint is an asset
  • Have excellent knowledge of general office procedures, organizational skills, ability to 
  • multitask, problem solve and demonstrate initiative 
  • Demonstrated business professionalism, respect for confidentiality and appropriate handling of sensitive information


  • Successfully completed post-secondary education in the area of office management, business administration or a related field 


Working Conditions


  • May be required to sit for long periods of time at a PC/workstation
  • Some travel may be required


Additional Information

*This job description is not intended to be all inclusive.  The candidate hired will also perform otherreasonable related business duties as assigned by the supervisor.  The company reserves the right to revise or change job duties as needed.  This job description does not constitute a written or implied contract of employment.

By applying to this position you are confirming you possess either a Canadian citizenship, permanent resident status or valid work permit.


Please note:  Reference Checks and Credit, Criminal Background Checks will be administered on suitably qualified candidates.



Veridos Canada Ltd. is an equal opportunity employer and values diversity in its workforce, encouraging applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you would like to contact us, please contact Human Resources at

Did we spark your interest?

We are looking forward to receiving your application. Please make sure to let us know your earliest starting date.

Veridos Canada Ltd.
316 Markland St. Markham ON CAN L6C 0C1
We make identities more secure every day.
I’m proud of what we do: